AIU SESSIONAL DATES FOR 2023 ACADEMIC SESSIONS
The academic calendar for 2023 academic session as approved by senate of the Africa International University, AIU.| REGULAR SEMESTER II 2022/23 ACADEMIC YEAR | |||
| Orientation and Registration for New Regular, Evening and E-learning new students Final Registration for continuing Regular, Evening and E-learning Students | 3rd – 6th January 2023 | DOS/Registrar/Deans/ Clinic/Finance/IT | |
| ODEL: Instructor &LMS orientation | 3rd – 6th January 2023 | ODeL Director | |
| Orientation/training for staff and Lecturers | 4th January 2023 | QA/Registrar | |
| Grades Due | 6th January 2023 | HODs | |
| Regular Classes Begin | 9th January 2023 | Registrar/HODs/Deans | |
| PhD Seminars and other Block classes | As Declared and scheduled by Departments | HODs/Deans | |
| Departmental Exam Moderation | 9th January – 13th January 2023 | HODs/Deans | |
| Academic School Boards (SEAS, NEGST, SBE, ISAR) | January 18th 2022 | Deans of Schools | |
| Add and Drop Courses | 23rd January 2023 – 3rd Feb. 2023 | Registrar/HOD’s | |
| ACTIVITY | DATE | TIME | RESPONSIBLE OFFICE |
| Deans Committee | 25th January 2023 | DVCAA&R/Registrar | |
| Senate – Receiving grades | 1st February 2023 | VC/Registrar | |
| Deregistration | 6th February 2023 | Finance Director | |
| ODEL: Mid-term examinations &Course Residencies | 143h February – 17th February 2023 | ODeL Director | |
| Culture week | 27th Feb. – 4th March 2023 | DOD | |
| Good Friday | 7th April 2023 | ||
| Easter Monday | 10th April 2023 | ||
| Classes End | 6th April 2023 | ||
| Exam Weeks | 11th – 21st April 2023 | Registrar/HODs/Deans | |
| Regular Deans committee | 12th April 2023 | DVCAA&R/Registrar | |
| Regular Senate meeting | 19th April 2023 | VC/Registrar | |
| Semester Break for Regular Students | 24th April – 5th May | ||
| PUBLIC HOLIDAY | May 1st 2023 | ||
| THIRD SEMESTER 2022/23 | |||
| APRIL 2023 BLOCK COURSES | April 11th to 28th April 2023 | ||
| Orientation for April 2023 school-based intake exam for continuing school-based students and registration for April block units | 11th & 12th April 2023 | Deans/HODs/Registrar/ Finance | |
| Classes begin for school-based students | 13th April – 28th April 2023 | Registrar/HODs | |
| Modular classes Begin | 3rd – 14th April 2023 | Registrar/HODs | |
| Orientation of May Intake students | 9th – 12th May 2023 | DOS/Registrar/Deans/ Clinic/Finance/IT | |
| Grades Due – For 2nd semester and school-based exams done in April 2023 – N.B. All grades for students graduating in 2023 are due | 12th May 2023 | HODs | |
| ODEL: Instructor &LMS orientation | 8th -12th May 2023 | ODeL Director | |
| Orientation/training for staff and Lecturers | 10th May 2023 | QA/Deans/Registrar | |
| Regular Classes (3rd Semester) Begin | 15th May 2023 | ||
| PhD Seminars and other Block classes | As Declared and scheduled by Departments | HODs/Deans | |
| Academic Boards (Departmental) Exam Moderation | 15th – 19th May 2023 | HODs | |
| ACTIVITY | DATE | TIME | RESPONSIBLE OFFICE |
| International Research conference | 15th May – 19th May 2023 | ISAR | |
| Academic School Boards (SEAS, NEGST, SBE) | 24th May 2023 | Deans of Schools | |
| Add and Drop Courses | 29th May 2023 – 9th June 2023 | Registrar/HODs | |
| Deans Committee | 31st May 2023 | DVCAA&R/Registrar | |
| Student Academic Colloquium | 2nd June 2023 | ISAR | |
| Senate – Receiving grades | 2nd June 2023 | VC/Registrar | |
| Public Holiday (Madaraka) | 1st June 2023 | ||
| Intellectual Rights Training | 9th June 2023 | ISAR | |
| Class Withdrawal Ends (deregistration) | 12th June 2023 | Finance Director | |
| Book Launch | 14th June 2023 | ISAR | |
| ODEL: Mid-term examinations &Course Residencies | 19th – 23rd June 2023 (6th week) | ODeL Director | |
| Special Senate – Approval of Graduating Students | 21st June 2023 | VC/Registrar | |
| Graduation | 7th July 2023 | Senate/Registrar | |
| Classes End | 21st July 2023 | ||
| End of Semester III Examination | 31st July – 11th August 2023 | Registrar/HODs/Deans | |
| Pre- Registration (Semester I 2023/24 Academic Year) | 7th August 2023 | Registrar/HODs | |
| AUGUST 2023 BLOCK COURSES | 7th – 25th August 2023 | ||
| – Orientation for New August schoolbased and modular students – Exam for continuing school-based and modular students (for block courses done in April 2023) | 3rd & 4th August 2023 | Deans/HODs/Registrar/ Finance/Clinic/IT | |
| Classes begin for August school-based | 7th August – 26th August 2023 | Registrar/HODs | |
| Semester Break (Regular Students) | 14th August – 25th August 2023 | ||
| 2023/2024 ACADEMIC YEAR REGULAR SEMESTER I 2023/2024 | |||
| – Orientation and Registration for Regular, Evening and E-learning New students – Final Registration for Continuing Regular, Evening and E-learning Students | 29th August – 1st September 2023 | DOS/Registrar/Deans/Clinic /Finance/IT DOS/Registrar/Deans/Clinic /Finance/IT | |
| ODEL: Instructor &LMS orientation | 29th August – 1st September 2023 | ODeL Director | |
| Orientation/training for staff and Lecturers | 30th August 2023 | QA/Deans/Registrar | |
| Grades Due | 1st September 2023 | HODs | |
| 1st Semester 2023/24 Classes Begin | 4th September 2023 | Registrar/HODs/Deans | |
| PhD Seminars and other Block classes | As Declared and Scheduled by Departments | HODs/Deans | |
| Academic Boards (Departmental) Exam Moderation 3rd semester and schoolbased exams | 4th – 8th September 2023 | HODs | |
| Academic School Boards (SEAS, NEGST, SBE) | 13th September 2023 | Deans of Schools | |
| Add and Drop Courses | 18th September – 29th September 2023 | HODs/Registrar | |
| Deans Committee | 20th September 2023 | DVCAA&R/Registrar | |
| Senate – Receiving grades | 27th September 2023 | VC/Registrar | |
| Deregistration | 2nd October 2023 | Finance Director | |
| Convocation | 4th October 2023 | Senate/Registrar | |
| Symposium | 15th November 2023 | ISAR | |
| Regular Deans Committee | 22nd November 2023 | DVCAA/Registrar | |
| Regular Senate Meeting | 29th November 2023 | VC/Registrar | |
| NOVEMBER/DECEMBER 2023 BLOCK CLASSES | November 27th – December 15th 2023 | ||
| – Orientation for December 2023 school-based intake – Exam for continuing school-based and block students – Registration for December Block units | 23rd & 24th November 2023 | Deans/Registrar/HODs | |
| Classes End | 1st December 2023 | ||
| Exam Week (Regular, Evening &ELearning) | 4th December – 15th December 2023 | Registrar | |
| Pre- Registration (Semester II 2023/24 Academic Year) | 11th December 2023 | Registrar/Finance Director | |
| SEMESTER BREAK | 18th December 2023 – 2nd January 2024 | ||
| REGULAR SEMESTER II 2023/24 ACADEMIC YEAR | |||
| Orientation and Registration for Regular, Evening and E-learning new students Final Registration for Regular Students | 2nd January – 5th January 2024 | DOS/Registrar/Deans/Clinic /Finance/IT | |
| ODEL: Instructor &LMS orientation | 2nd – 5th January 2024 | ODeL Director | |
| Orientation/training for staff and Lecturers | 3rd January 2024 | QA/Deans/Registrar | |
| Grades Due | 5th January 2024 | HODs | |
| Regular Classes Begin for Sem. 2 | 8th January 2024 | Registrar/HODs/Deans | |
| PhD Seminars and other Block classes | As Declared and Scheduled by Departments | HODs/Deans | |
| Academic Boards (Departmental) Exam Moderation | 8th January – 12th January 2024 | HODs/Deans | |
| Academic School Boards (SEAS, NEGST, SBE, ISAR) | January 17th 2024 | Deans of Schools | |
| Add and Drop Courses | 22nd January 2024 – 2nd February | Registrar/HODs | |
| Deans Committee | 24th January 2024 | DVCAA&R/Registrar | |
| Senate – Receiving grades | 31st January 2024 | VC/Registrar | |
| Deregistration | 5th February 2024 | Finance Director | |
| ODEL: Mid-term examinations &Course Residencies | 12th February – 16th February 2024 | ODeL Director | |
| Culture week | 4th March – 9th March 2024 | DOS | |
| Good Friday | 29th March 2024 | ||
| Easter Monday | 1st April 2024 | ||
| Classes End | 5th April 2024 | ||
| Exam Week (Regular, Evening &ELearning Students) | 8th – 19th April 2024 | Registrar/HODs/Deans | |
| Regular Deans committee | 10th April 2024 | DVCAA&R/Registrar | |
| Regular Senate meeting | 24th April 2024 | VC/Registrar | |
| APRIL 2024 BLOCK COURSES | April 8th to 26th April 2024 | ||
| Orientation for April 2024 school-based intake exam for continuing school-based students and registration for April block units | 15th & 16th April 2024 | Deans/HODs/Registrar/ Finance | |
| PUBLIC HOLIDAY | May 1st 2024 | ||
| Semester Break (Regular Students) | 22nd April 2024 – 3rd May 2024 | ||
| THIRD SEMESTER 2023/24 | |||
| – Orientation of May Intake students | 7th – 10th May 2024 | DOS/Registrar/Deans/Clinic /Finance/IT | |
| Grades Due – grades for 2nd semester and schoolbased exams done in April – N.B. All grades for students graduating in 2024 are due | 10th May 2024 | HODs | |
| Orientation/training for staff and Lecturers | 8th May 2024 | QA/Registrar | |
| ODEL: Instructor &LMS orientation | 7th – 10th May 2024 | ODeL Director | |
| 3rd Semester Classes Begin | 13th May 2024 | ||
| PhD Seminars and other Block classes | As declared and Scheduled by Departments | HODs/Deans | |
| Academic Boards (Departmental) Exam Moderation | 13th – 17th May 2024 | HODs | |
| International Research conference | 13th – 17th May 2024 | ISAR | |
| Academic School Boards (SEAS, NEGST, SBE, ISAR) | 22nd May 2024 | Deans of Schools | |
| Add and Drop Courses Ends | 27th May 2024 – 7th June 2024 | Registrar/HODs | |
| Public Holiday (Madaraka) | 1st June 2024 | ||
| Deans Committee | 29th May 2024 | DVCAA&R/Registrar | |
| Student Academic Colloquium | 31st May 2024 | ISAR | |
| Senate – Receiving grades | 5th June 2024 | VC/Registrar | |
| Intellectual Rights Training | 7th June 2024 | ISAR | |
| Class Withdrawal Ends (deregistration) | 13th June 2024 | Finance Director | |
| ODEL: Mid-term examinations &Course Residencies | 17th – 21st June 2024 (6th week) | ODeL Director | |
| Special Senate- Approval of Graduating Students | 19th June 2024 | VC/Registrar | |
| Book Launch | 21st June 2024 | ISAR | |
| Graduation | July 5th 2024 | Senate/Registrar | |
| Classes End | 19th July 2024 | ||
| End of Semester III Examination | 29th July – 9th August 2024 | Registrar/HODs/Deans | |
| Pre- Registration (Semester I 2024/25 Academic Year) | 5th August 2024 | Registrar/HODs | |
| AUGUST 2024 BLOCK COURSES | 5th – 23rd August 2024 | ||
| Orientation for August school-based and modular students Exam for continuing school-based and modular students (For courses done in April 2024) | 1st & 2nd August 2024 | Deans/HODs/Registrar/Fina nce/Clinic/IT | |
| Classes begin for August school-based | 5th August – 23rd August 2024 | Registrar/HODs | |
| SEMESTER BREAK (Regular Students) | 12th – 23rd August 2024 | ||
| REGULAR SEMESTER I 2024/2025 | |||
| Orientation and Registration for Regular, Evening and E-learning new students Final Registration for Regular Students | 27th August – 30th August 2024 | DOS/Registrar/Deans/Clinic /Finance/IT DOS/Registrar/Deans/Clinic /Finance/IT | |
| ODEL: Instructor &LMS orientation | 27th August – 30th August 2024 | ODeL Director | |
| Grades Due | 30th August 2024 | HODs | |
| Classes Begin- 1st Semester 2024/25 | 2nd September 2024 | Registrar/HODs/Deans | |
| PhD Seminars and other Block classes | As Declared and Scheduled by Departments | HODs/Deans | |
| Academic Boards (Departmental) Exam Moderation 3rd semester and April 2024 school-based exams | 2nd – 6th September 2024 | HODs | |
| Academic School Boards (SEAS, NEGST, SBE, ISAR) | 11th September 2024 | Deans of Schools | |
| Add and Drop of Courses Ends | 16th September – 27th September 2024 | HODs/Registrar | |
| Deans Committee | 18th September 2024 | DVCAA&R/Registrar | |
| Senate – Receiving grades | 25th September 2024 | VC/Registrar | |
NOTES
- The CUE (Commission for University Education) Regulations for semester system requires a minimum of 15 weeks per semester, 13 weeks in class and two weeks for examinations.
- The May Semester will run for 13 weeks. Courses will be taught for 4 CHs per week for 10 weeks and a reading week is provided on the 11th Exams will be done on the 12th week and the 13th week.
- Contact hours for modular, school-based and other modes of delivery of courses are also equated to CUE requirements.
- Students are expected to be fulltime for two consecutive semesters to complete one academic year.
- Lecturers teaching more than the annual workload requirement can be encouraged to take paid extra load. HODs will need to report workload allocation to the DVCAA through the Deans every year.
- Students’ admission will happen in every semester.
- Orientation period is for new students and staff training/orientation.
- Evening students and other weekly classes e.g. 1 day a week are to run along the regular semester dates.
- E-Learning students should also run along with the regular semester or block courses.
- Meeting times for Modular students such as D. Min, MAOL, PhD, and other programmes must be declared to the DVCAA and the Registrar in advance and students must keep registration dates set for the semesters when their classes fall.
- School-based students meet thrice in a year during the School holidays in Kenya (August, December and April).
