Home Visa/Immigration Requirements How to Write a Cover Letter for Visa Application: 2023

How to Write a Cover Letter for Visa Application: 2023


This article contains information on How to Write a Cover Letter for a visa application. Some embassies make it important for visitors to write a cover letter for visa applications. Although some don’t really need you to submit one. In case it is needed, your cover letter for a visa could impress the consul enough for him or her to grant your visa application.

There must be a reason why you want to travel; whatever the reason, you will need a visa, and it must be in accordance with your reason for traveling.


It is important to understand why a cover letter is important as a supporting document for a visa application. Below are some important points to note before writing a visa cover letter:

  • The cover letter gives an overview of your visa application even before the consul goes through your documents.
  • The cover letter gives your travel intentions: locations, duration, and purpose.
  • Your letter helps you connect with the consul in a more personalized way.
  • The letter also acts as an assurance for the claims made in your application form.
  • A visa cover letter makes your application professional.

Some people go to the extent of hiring a lawyer to help them write such a cover letter. But as you read on, you will know how to write a cover letter for a visa application.


Your cover letter should be able to say everything about you. It should give information about your intention to travel, its duration, location, and purpose.

A cover letter for a visa cannot cover everything you have filled out in the application form and attached documents. It is just an accompanying letter that leads to your visa application.

Keep it short; a page or two at most is okay.


There are different formats for writing a visa cover letter. A study visa covering letter will be quite different from a tourist or business visa covering letter. Here is a general approach to writing a cover letter:

  • The subject line indicates the kind of visa you are applying for.
  • A brief introduction about yourself, mentioning your travel intentions, dates, and locations You can also explain why you need that specific type of visa.
  • In the next paragraph, you can include the names and relationships of people traveling with you (if any).
  • Thereafter, list down every other supporting document that is attached to your visa application.
  • In conclusion, mention your address and phone number(s), which they can reach you with if need be.


Your cover letter is a formal letter, and as such, it carries a formal tone. You write to inform, not to impress the consul or whoever is on the receiving end.

Address: You start with your address and ensure it matches the one you used in the visa application form.

Date: There are different formats for writing a date. It is advisable that you use the format the country uses in the form.

Addressee: This is the address of the person at the receiving end. Ensure you get the correct address for the consulate. Any mistake here can dent your application. You can verify the address on the internet before writing your visa cover letter.

The Salutation: The consul represents the interests of the country you are applying to in your own country. The consul determines whether you are worthy of being offered a visa or not. Although the first recipient is always advocated, But since the consul is in the office for a while, he or she might get changed even before the letter gets there. To stay safe, ascertain whether the consul is a she or a he, or rather, use Sir or Madam.

Title: State it boldly on the letter before you continue with the body of the letter, e.g., Application for Malaysia Tourist Visa, Application for Schengen Visa, Application for Canadian Student Visa.

The body of the Letter is where you state who you are and your intent for the application. You should also state that you have attached documents and other things necessary.

Conclusion: Simply conclude by thanking the consul and stating your hope or confidence, as the case may be, that you will be granted the visa.

Closing: your signature, name, and contact number.

Sample Cover Letter For Visa Application

Here is a sample of a standard cover letter for visa application

                                                            7, Jungle Road
Christian Service Center
Nairobi, Kenya.
January 17, 2019

The Consulate General
Australian High Commission
Riverside Drive (400m off Chiromo Road) PO Box 39341-00623

Nairobi Kenya.

Dear Sir/Madam,

APPLICATION FOR an Australian Tourist Visa

I, Mike Stephens, hereby apply for a Schengen Visa to cover my planned trip from Australia, Denmark, and the Netherlands. The trip is scheduled for March 13 to March 22, 2019. I decided to apply through your honorable consulate because Berlin will be my point of entry and Munich will be my point of exit.

My friend, Emmanuel Sevy, whom I will stay with in Sydney, is an immigrant working with DAAD Group (his documents are attached). The purpose of my visit is tourism, as I plan to visit the historic Berlin Wall and Museum Island. I planned to take exciting pictures for the memorial.

My itinerary is as follows:

Date City Accommodation
13-14 Berlin, Germany 2, Seyditz Street, Berlin
15-16 Copenhagen, Denmark Absalon Hotel, Copenhagen
14-18 Amsterdam Hotel Estherea
18-22 Munich Hotel ibis Muenchen City

I have herewith attached the following documents for your perusal:

  1. Fully filled application form for Schengen visa
  2. Flight ticket confirmation sheets
  • Proof of booked hotel accommodation outside Berlin
  1. Proof of employment in Ghana
  2. Printed six-month statement of account with two banks
  3. Data page of Emmanuel Sevy’s international passport or data page of his immigration visa
  • Letter of invitation from Emmanuel Sevy
  • Insurance policy covering the period.

I hope you will find everything in order. In case of any clarification, please do not hesitate to contact me for inquiries on my itinerary. Thank you for taking the time to go through my application. I hope to receive a favorable response from you soon.

Yours sincerely,

Mike Stephens

+23324 222 3344


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