Home Student & Career Tips How to Write Appeal Letter for University Admission

How to Write Appeal Letter for University Admission

This article contains the steps and guidelines on how to write an appeal letter for University admission after being rejected as well as the example of one.

Appeal Letter

You will agree with me that appeal is the aftermath of a rejection. This is to say that, one doesn’t just appeal for no reason. Hence, an appeal is usually done on account of rejection of something.

Before one can write an appeal letter, it equally means that you applied for an admission in a university and for one reason or the other; it was declined or rejected, hence, the need to write an appeal letter.

An appeal letter is a formal request for a university to reevaluate you for admission after you have been denied the first time. In doing this you will need to provide updated information to support your request, which may include new test scores, an updated transcript or other supporting evidence.

Before you go on to write an appeal letter, it is important you know the acceptable and unacceptable reasons for writing an appeal letter.

After an admission has been denied, only students with new and compelling information that hasn’t already been provided are encouraged to write an appeal letter.

These are some acceptable and valid reasons for writing an admissions appeal:

  • My school miscalculated my GPA, so I am providing you an updated academic report as a proof
  • My doctor didn’t send in the test result on time and here’s why…

Some unacceptable reasons for an admissions appeal are:

  • This has always been my dream school
  • I’m a straight-A student, met your admissions requirements and as such can’t be denied admission without a valid reason.
  • I was denied admission in other universities; this is my last resort.

These and more are reasons you shouldn’t give for writing an appeal letter.

There are different types of appeal letters and each of them has various styles of writing but for this type, we will be showing you how it’s written. So, below is a simple way of writing an appeal letter for a university admission.


1. Call the Admissions Office

Depending on the school and policy, if it’s possible, the first thing you should do before writing an appeal letter is to place a call to the school, speak to an admissions officer at the University to find out the whole process and what it takes to make an appeal. Let them in on the issue so they can tell you what you’re required to send along. Above all, find out if you stand a chance and if otherwise, then it’s best you forge ahead.

2. Find / Review the Policy for Admissions Appeals

Where you were able to call the school, do not bank on that alone. You should also make sure you thoroughly read the University’s rules and procedures.

Every University usually has an appeal policy on their website. All you need to do is search the name of the school and its admissions appeal”.

3. Follow the Directions

Upon reading the appeal policy, you wouldn’t want to make the mistake of going against the policy. Doing that only leaves you at a greater risk of having your letter to be tossed aside.

Therefore, closely follow the school’s directions and stick to it.

4. Present New Information and Documentation

For every given rejected admission, there must be a reason for the rejection. It could be that you failed to include vital information the first time.

It could be that you failed to include your achievements and successes, no information about your result, or there was nothing to show you are actually dealing with a particular health challenge you mention in your application. Whatever the case may be, ensure you explain the situation in detail, submit all the proper documentation. You need every given proof if you’re appealing University admission rejection. The documents may include any of the following:

  • Updated scores
  • Correct school transcript
  • Proof of ill health/ disability
  • A recommendation letter that supports your appeal

5. Give It Time

Having written and submitted your letter, you should bear in mind that the feedback will take some time. Normally, Universities don’t attend to appeal requests till they are done reviewing all other admission applicants. Therefore, once you submit your admissions appeal letter, you should activate your patience button and wait.

No matter how long it may take to get feedback, don’t contact the admissions team demanding for updates. This may just put you on the blacklist.


Like other letters, an appeal letter has an address but in this case, it only has the recipient’s address. Salutation, introduction, body and closing paragraphs are also included in an appeal letter.

 Example of an appeal letter

24th June, 2021

[Admissions officer full name and title]

Office of Admissions

[University name]

[University address]

Dear [Name]

Like others in similar situations, I’m aware there are piles of appeal letters at your disposal and with this my fate is not guaranteed. However, I regret messing up the first opportunity I had and I take full responsibility for my carelessness.

Dale University has always been on the top of my list of Universities with invaluable education and my desire to benefit from this great citadel of learning spurred my interest to apply for admission with an awaiting result. This is a huge mistake on my path. However, the period I applied for this admission was one of the most gruesome phases of my life. In my excitement then, I made yet another costly mistake by attaching the wrong result. I have taken this step to make things right.

I was hospitalized for months and all through that period I had no one taking care of me. When I learnt of the deadline for the submission of admission applications, I was left with no option than to use the little time left to apply while at the hospital. This was the reason for the misinformation.

I was discharged from the hospital a few days back and with the freedom and less tension, I decided to embrace the second chance to make an appeal having presented the accurate details which portrays an excellent academic performance.

My visit to Dale inspired me to become more dedicated in my Volunteering activities since I saw how engaged students are with the surrounding cities

I was recently awarded in recognition of my efforts. I strongly believe I can bring that zeal and passion for the world to Dale’s.

During my apprenticeship, I succeeded in empowering 20 youths. In combination with my creative, analytical and multitasking skills, each of my given tasks and projects seemed more and more interesting, which further spurred my interest in Guidance and counseling.

In light of this new information, I humbly request that you review my admissions decision. I truly appreciate your time and attention on this matter and I earnestly await your feedback.


Oparah Adaugo Chioma


The appeal process is still in existence because sometimes it works. Although some schools don’t consider admissions decision appeals, there are some that do but they rarely admit students who appeal their admissions decisions. However, this is not to discourage you. Some students have compelling reasons to have their decision appealed.

Note that Universities have so many spots and applications to be considered. Therefore, if you even get the opportunity to appeal, endeavour you do so with all the required documents as proof to back up your claims.

Regardless of the state of appeal, if you have a valid reason for submitting an appeal letter for university admissions, get on it immediately and this time, do it correctly.

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