Coastal College Semester Registration 2024: Guidelines & Portal

The following information is important to all current and future students who intend registering for the NC(V) courses in January. Registration will be open from 08h00 to 15h00 daily. Students must arrive as early as possible.

1. When Can a Student Register?

The registration of all NCV courses will start in January at the following campuses:

Appelsbosch Campus – Appelsbosch- Business Studies and Engineering Studies
As Salaam Campus – Braemar- Business Studies and Engineering Studies
Durban Campus -Jameson Crescent- General Studies and Engineering Studies
Swinton Campus – Swinton Road, Mobeni-Business Studies and Engineering Studies
Ubuhle Bogu Campus – KwaQiko – Business Studies
Umbumbulu Campus – KwaMakhutha – Business Studies
UmlaziBB Campus -BB Section- Business Studies
Umlazi V Campus – V Section – Engineering Studies and Primary Agriculture

2. When Will Classes Start?

All NCV students must return for registration by January as it is a Departmental directive that NCV classes MUST start in January. This implies that the entire enrolment process should be completed on January.

3 Registration Process For Returning Students

3.1. All returning students should collect their examination results at their campuses in January.
3.2. All qualifying students undergo NSFAS application process.
3.3. All students who meet the progression criteria (as indicated in paragraph 5 below) will register in their respective levels.

4 Admission Criteria For New Enrolments- NCV

4.1. Students who endeavour to enrol for NCV Level 2 Business and General Studies programs must have completed and passed  Grade  10-11; and  Grade 12 with  Mathematics for  the  Information  & Technology as well as Finance,Economics & Accounting programs.
4.2. Students who endeavour to enrol for NCV Level 2- all Engineering Studies must have completed and passed a minimum of Grade 10-11Mathematics (not Mathematical Literacy).
4.3. Students who endeavour to enrol for NCV Level 2 Electrical Construction – may, on applying for employment,be required to pass a Colour competency test.

5.  Progression Criteria

5.1. Students who endeavour to enrol for NCV Level 3 must have already passed a minimum of 5 NCV Level 2 subjects.
5.2. Students who endeavour to enrol for NCV Level 4 must have already passed all 7 Level 2 subjects as well as a minimum of 5 NCV Level 3 subjects.

6.   Supplementary  Exams- Ncv Only:

6.1. Only students who have passed a minimum of three subjects will be permitted to register and write the supplementary exam if they meet the sub-minimum requirements.  Students who have passed less than three subjects may register as full-time (repeating) students,space permitting.
6.2. The sub-minimum Final November examination marks required for entry to a supplementary exam are:

6.2.1.      Mathematics or Mathematical Literacy (25%- 29%)
6.2.2.      English (First AdditionalLanguage)  {35%- 39%)
6.2.3.      Life Orientation {35%- 39%)
6.2.4.      Vocational & Core subjects (45%- 49%)
(Students who achieve Jess than the minimum sub-minimum marks indicated will not be eligible to sit the supplementary exam. The student needs to enter for a full-time/recovery programme)

6.3. If these subjects are failed again in the Supplementary exam, the student will need to attend a full­ time class or recovery programme for these subjects and re-write the November examination. The student will be responsible for the payment of the re-write fee per subject.

7.   NCV Recovery Program

7.1. The NCV recovery programme as implemented in previous year will again be implemented the following year.
7.2. Students meeting the enrolment criteria for NCV Levels 3 and 4 with failed previous level subjects will be responsible for the payment of the recovery programme fee.  Non-payment of this fee will result in the student being DEREGISTERED from rewriting this subject.
7.3. All recovery  programme students  will  be required to develop  a new  ICASS year  mark  by sitting new assessments which must be placed as evidence into a subject POE.

8.   Certification Criteria

8.1. In order for a student to qualify for a NCV Certificate, a student needs to have passed the following subjects:
NCV Level 2 =7 subjects
NCV Level 3 =7 subjects
NCV Level 4 =7 subjects
8.2. A total of 21subjects is required to qualify to receive the exit level NCV Certificate at NQF Level4.
8.3. DHET will issue Statement of Results for all levels. As the certification body, Umalusi will continue to issue certificates.
8.4. Students who did not obtain all 7 subjects on one level in one exam sitting and who rewrote and passed outstanding subjects in a Supplementary or November exam, will have to  apply for their certificates  through the Campus exam office.   This will take time and you may only receive this certificate after a minimum of 6 months.

9.   DHET/NSFAS (National Student  Financial Aid Scheme)

9.1. Academically deserving and financially needy students may apply to  NSFAS for  financial aid. A National Means test determines who qualifies for the bursary.  Students, who do not qualify for NSFAS bursary, will have to pay the full appropriate tuition fees.
9.2. For students who still have some subjects outstanding (failed) at NCV Level 3 and/or Level 4, on conclusion of Level 4, may be funded further for an additional year (in full-time classes) in order to obtain  the  certificates. For further  information  contact the Student Liaison Officer and/or  the Financial Aid Officer.

9.3. Repeaters- NCV
Students who do not meet the criteria to progress to the next level of study are viewed as repeaters and will not qualify for Financial Aid. Students, who wish to enrol,repeat a level or switch to another programme,will have to finance their studies.(You will not qualify for a bursary).

Financial Aid is linked to academic performance,financial need and class attendance. Attendance  Policy of 80% attendance will be adhered to.

10.  Hostels

10.1.   Hostel-Umlazi/Umbumbulu/ Appelsbosch
Hostel numbers are limited to 240 students at Umlazi V, 250 students at Umbumbulu and 295 students at  Appelsbosch. The provision  of  hostel accommodation is to support learning for students whose home address is further than a 40km radius from the Campus. NSFAS funding is not guaranteed for hostel accommodation. Funds are severely limited in this regard and do not cover the full cost of the hostel. Any shortfall in hostel fees will need to be covered by the student.

10.2.   Hostel Compliance

10.2.1. Priority  will  be given  to  returning  students who  have achieved high  level of  academic performance. Where space is still available,then new entry level students can be considered.
10.2.2. Students have to  apply AND register for the duration  of each course of  study for hostel accommodation.  Hostel accommodation is NOT guaranteed even if a student was previously accommodated.
10.2.3. Hostel accommodation is solely for current registered students – if you are not a student registered for a full complement of subjects you are not allowed to be in the hostel. (Residing of unregistered people in the hostels will be regarded as trespassing).

> All students wishing to be accommodated in  the  hostel MUST complete a Hostel Application form.
> All completed application forms will be evaluated for compliance against set criteria for admission purposes.
> Successful applicants will be registered, allocated a room and keys.
> Persons who are NOT current students will be given notice to vacate the hostels.
> Students who ignore this application process will be deemed as trespassers and will be prosecuted.

The following information is important to all current and future  students  who intend  registering for the Report 191 courses in January 2016. Registration will be open from  08h00 to  15h00 daily. Students  must  arrive  as early as possible.

1. When Can A Student Register?

Registration for all Report 191 courses will start in January at the following campuses:

Appelsbosch Campus – Appelsbosch – Business Studies and Engineering Studies
As Salaam Campus – Braemar- Business Studies
Durban Campus- Jameson Crescent -Engineering Studies
Swinton Campus- Swinton Road,Mobeni- Business Studies and Engineering Studies
Umbumbulu  Campus – KwaMakhutha   – Business Studies  &  Engineering  (Chemical  Operations  – limited numbers – on application approval)
Umlazi 88 Campus – BB Section- Business Studies
Umlazi V Campus- V Section – Engineering Studies

2. When Will Classes Start?

Report  191 students  must  return for  registration by January.  Classes will  commence  by the January.

3.  Registration Process For Returning Students

3.1    All returning students should collect their examination results at their campuses on January.
3.2    All qualifying students undergo NSFAS application process.
3.3    All students who meet the progression criteria  will register in their respective levels.

4. Admission Criteria For New Enrolments

4.1    Students who endeavour  to enrol  for Report 191Business  Studies – N4-NS must  have passed either NCV Level 4 (21 subjects – from  L2-L4); or  have obtained  a National  Senior  Certificate  (Matric). Previous subject studies and direction will influence course enrolment.

4.1.1 In addition – for the Management Assistant N4 program, students must have passed Grade 12 Typing or Compu-typing. If this criterion is not met, students  must enrol for the Introductory Business Studies N4 program for the first Semester and in the second Semester,may proceed to the N4 program if he/she successfully passed the introductory program.
4.1.2 In addition -for the Financial Management N4 program, students  must have passed Grade 12 Accounting. If  this  criterion is not  met, students  must enrol  for  the  Introductory Business Studies N4 program  for the  first  Semester and do the Introductory Accounting  N4 and in the second Semester, may proceed to the N4  program if he/she successfully passed  the introductory program.

4.2Students who endeavour to enrol for Report 191Engineering Studies N2 must have passed at least Grade 10-Grade 12 Mathematics (and not Mathematical Literacy); if the student has done Mathematical Literacy, he/she must enrol for Report 191Engineering Studies Nl. School levels and subjects passed and/or other  previous studies will influence your enrolment  into  specific courses and/or levels. A RPL process will be conducted at the enrolment process.

4.3 Please note that for Electrical engineering,students  may, on applying for employment, be required to pass a Colour competency test.

5.   Progression Criteria And Enrolment Information

5.1 For all courses (besides Tourism  and  Multi-Disciplinary  Drawing  Office  Practice), the  following promotional criteria will apply:
•    A student must pass at least 3 subjects with a percentage of 40% or more to be promoted to the next level.
5.2 For Tourism & MDDOP the following pass/promotional criterion will apply:
•    A student must pass at least 3 subjects with the following percentages:

5.3 Other registration requirements:
5.3.1 A student may not register for a subject in two levels in the same Semester/Trimester.
5.3.2 A student may not register for a subject on any level if a pass has not been achieved on the lower level. (See DHET Curriculum document – Report 191 Part 1 & Part 2
5.3.3 Students must complete all ICASS assessments as prescribed in the ICASS Guidelines document for Report 191, BEFORE the examination:   therefore if a student writes the exam without  an ICASS mark, the mark cannot be submitted  after the examination. The DHET will NOT accept ICASS marks after the exam. A student without  an ICASS mark will forfeit  his/her exam mark and will be resulted as “incomplete  result”.
5.3.4 Recommendation from DHET on Enrolling N4-N6 Students
“N4-N6 is for those who have completed  a FULL N3 or who have a Grade 12 with  Higher Certificate endorsement (or higher)”

6.  Certification Criteria

5.1 DHET will issue Statement of Results for all levels. As the certification  body, Umalusi will continue to issue certificates for N1, N2 and N3.
5.2 QCTO will issue certificates for N4 to N6. The N6 Diploma will only be issued after the 18 months (Business Studies) or 24 months (Engineering Studies) in-service training. This will be issued after a letter from the employer is submitted  by the student to the College, who will make application on his/her behalf to the QCTO. Once the QCTO has verified that all requirements have been met by the student at the place of employment (internship),they will issue the Diploma certificate.

7.  National Student Financial Aid Scheme (NSFAS)

7.1 DHET/NSFAS (National Student Financial Aid Scheme)

7.1. Academically deserving and financially needy students may apply to NSFAS for financial aid. A National Means test determines who qualifies for the bursary.  Students, who do not qualify for NSFAS bursary,will have to pay the full appropriate tuition  fees.

7.1.2 Should students  have  outstanding  subjects  after  completion  of  N6, they  may  apply  for Financial Aid for a period of 6 months after N6,to fulfil the requirements for certification.

7.2 Switching between different Programs (“Program Hopping”)

7.2.1 According to  the  DHET FET College Bursary Scheme rules  and guidelines  2015 – Pg 10, paragraph 14.14:  “With effect from 2013 bursary recipients who switch from one programme to another (i.e. from NCV to Report 191programme or vice-versa) during the course of their studies are not eligible for financial assistance. Furthermore, bursary recipients who complete NCV Level 4 are not eligible for financial assistance should they want to enrol for Report 191 programme  N1-N3; similarly bursary recipients who complete Report 191 N6  are not eligible for financial assistance should they want to enrol for a NCV programme. However, bursary recipients who complete NCV L4 are eligible for financial assistance should they want to enrol for Report 191 N4-N6. “,

7.2.2 Repeaters
Students who do not meet the criteria to progress to the next level of study are viewed as repeaters and will not qualify for any Financial Aid. Students, who wish to enrol to repeat a level or switch to another programme, will be responsible for the financing of these studies. (You will not qualify for a bursary)

Financial   Aid  is  linked to  academic performance, financial  need  and  class attendance. The  DHET Attendance Policy of 80% attendance will be adhered  to.

8.  Hostels

8.1 Hostel- Umlazi/Umbumbulu/ Appelsbosch
Hostel numbers are limited  to 240 students at Umlazi V, 250 students at Umbumbulu and 295 students  at  Appelsbosch. The provision  of  hostel accommodation  is to  support  learning  for students whose home address is further than a 40km radius from the Campus. NSFAS funding is not guaranteed for hostel accommodation. Funds are severely limited  in this regard and do not cover the full cost of the hostel. Any shortfall in hostel fees will need to be covered by the student.

8.2 Hostel Compliance

8.2.1 Priority   will  be  given  to   returning   students  who  have  achieved  high  level  of  academic performance. Where space is still available,then new entry level students can be considered.
8.2.2 Students have  to  apply  AND register  for  the  duration  of  each course of  study  for  hostel accommodation.   Hostel accommodation is NOT guaranteed even if a student was previously accommodated.
8.2.3 Hostel accommodation  is solely for  current  registered  students –  if  you  are  not  a student registered for a  full complement  of subjects you are not allowed to be in the hostel. (Residing of unregistered people in the hostels will be regarded as trespassing)

> All  students  wishing  to  be  accommodated  in  the  hostel  MUST complete  a  Hostel Application form.
> All completed application forms will be evaluated for compliance against set criteria for admission purposes.
> Successful applicants will be registered,allocated a room and keys.
> Persons who are NOT current students will be given notice to vacate the hostels.
> Students who ignore this application process will be deemed as trespassers and will be prosecuted.